You have just gone through a long recruitment process to find the right candidate for your team. You succeeded. And now you are full of expectations for your new employee.

But before the new employee starts in the company, you should plan a carefully structured onboarding process. Why? Because a thorough introduction to tasks, responsibilities, culture, and colleagues creates loyal and motivated employees who perform faster and are retained for longer.

Onboarding is the best investment

Onboarding should be prioritized at least as high as the recruitment process because it pays off. According to the Danish HR company Garuda, 22% of all new hires leave their position within the first 45 working days if the onboarding has not been prioritized. Another 25% seek a new position within the first year, while 46% of first-time applicants who get a job will have resigned within 18 months. On the other hand, 69% of new employees are likely to stay with the company for more than three years if they experience a good, well-structured onboarding process.

The numbers speak for themselves. The cost of losing a new employee after such a short time quickly exceeds the extra resources required to put together a good onboarding program. For your company and your new employee, onboarding is the best investment.

But what does it take to make onboarding a success? We will give you our best advice here.

Automate all steps of the onboarding process in an HR system

Onboarding is much more than just a flower on the desk on the employee’s first day; it is a process that extends over time and contains several elements.

Ensuring your new employee gets off to the best possible start requires a thorough introduction to the company and work tasks. This process can be difficult and time consuming to manage without help.

With an HR system like Emply to support the entire onboarding process, you can automate all the steps your new employee has to go through. For example, you have the option of defining and delegating the various tasks to relevant departments and individuals, who are automatically notified of content, scope and deadlines.

In an HR system, you can easily communicate, follow up and keep track of progress so that nothing is forgotten. This provides security and increases the quality and efficiency of the process, to the benefit of both the company and the new employee.

Use a digital learning platform as part of the onboarding

A digital learning platform can be a good onboarding tool for your new employee. In Emply, the learning platform is integrated into the HR system, where you can create courses and webinars that provide a thorough introduction to the company.

The learning platform is always accessible to employees and in addition to onboarding, it can contribute to the ongoing employee development. This creates greater satisfaction and well-being, while also saving the company time and resources, as all material on the platform can be used repeatedly.

Give your new employee a mentor or a buddy

Presence and frequent dialogue with the colleagues responsible for getting the new employee well-acquainted with the tasks is one of the most essential things for successful onboarding. The mentor enters a close partnership with the new employee during the initial period and will, for example, welcome the employee on the first day, give a tour of the company, introduce the employee to colleagues, answer questions, and support the professional part of the introduction.

Read much more about Emply’s onboarding module here and give your employees and your company the best conditions for success.

Get inspired to create great pre- and onboarding courses - download our webinar

Our webinar “Boost employee well-being and retention with a good pre- and onboarding process” offers you the opportunity to explore how to establish good processes that motivate your new employees right from the start, and you can learn more about how the Emply system supports this endeavor and can improve the processes by combining them with e-learning programs. NB. The webinar is in Danish.

Download webinar recording here